ACWC Writers Blog

Appropriate Emails - [email protected] - Assignment 1
Saturday, January 11, 2020 by Cindy Sproles

Appropriate email addresses are vital.

I got your attention, didn’t I? When you read that email address you had to say, “What on earth?”

Believe it or not, I say, “What on earth” all the time. You would be floored at the email addresses that hit my in-box. That’s why your first assignment is to learn about the ins and outs of a professional email.

I have stories . . . boy, do I have stories, about email addresses that well. . . are cute to the sender and perhaps their family, but actually make me send them directly to trash. 

Why? It’s simple. Some bear a distinct resemblence to very inappropriate activities. Here’s an example (and I have permission to use this). [email protected]

Before you throw me under the bus for reprinting that email address give me an opportunity to explain why a professional email address is so important. 

Here are two GREAT reasons why you need to rethink your email address:

  1. Recognizable and quick – Editors, publishers, and agents get hundreds of emails a week. When there are emails with no name attached to them, it makes it very difficult to locate an individual. For example, had I realized this 15 years ago, I would have never used mountainbreezeministries as my lead. I would have used CSproles. It provides a searchable name. So often we remember a person’s name before we remember their ministry or work. When an editor would search for Cindy Sproles, they could not find me because my email address was mountianbreezeministries. Can you see the issue? You want an email address that offers you every opportunity to be located quickly. Opportunities can pass you by simply because you cannot be located.
  2. Cute is not professional –  What may seem fun and cute to you and your friends in a personal email address is not always professional. Just like the email I showed you earlier. It appeared somewhat questionable and inappropriate, and I nearly sent it to trash. The only reason it didn’t go straight to trash was the subject line: Devotion submission. Develop a professional email with your name, i.e. cindyksproles. Should you have a common name like Susan, John or Mike, add distinctive numbers or use the first initial of your first name, i.e. S.Johnson732. At least there is a first initial and the last name that is searchable in email.

I know you want to know the end of the story with the lollipop email address, so here goes. I did open the email and immediately sent the person a note. I nicely, and somewhat jokingly, told her I nearly trashed the email because of the email address. I explained the importance of an address that was not only recognizable, but professional. Hers was borderline pornagraphic. We had a good laugh as she explained her day job was owning a candy shop. To her, that email made perfect sense. It did make sense once she explained it, but she quickly saw how inappropriate it was especially when the remainder of the address was added (@hotmail.com). The next day she sent me a new email with her name on it. 

Don’t take a chance with your important emails going straight into the spam or trash folder. Stop now and make yourself a professional email.

Your mission should you choose to accept it – If you do not have one, establish a professional email address. You can have more than one. Use your fun one for family and friends, but when you submit or work with your writing, always use your professional email. This mission is easy peasy. It requires a few minutes of your time. Once you have the new email, be sure you add it to your work in progress, proposals, and business cards. Start your writing career off on the right foot and begin with a professional email address.

 

**Photo used by permission www.morguefile.com & Prawny


Previous Posts

Assignment 6 - Creative Non-Fiction
Cindy Sproles
2/15/2021

Assignment 5 - Don't Waste Your Conference Experience
Cindy Sproles
2/6/2021

January 31, Assignment 4 - Bring Your Characters to Life
Cindy Sproles
1/31/2021

January 24, Assignment Four - Time to Shoot the Weasel Words
Cindy Sproles
1/24/2021

Assignment 3 - The Role of Speaker Tags and Beats
Cindy Sproles
1/21/2021

Assignment 2 (2 of 2) Week of January 10
Andrea Merrell
1/13/2021

January 10, Assignment 2 (1 of 2 assignments)
Cindy Sproles
1/10/2021

Assignment 1 - ACWC January 5 - Let's Start with a Bio
Cindy Sproles
1/5/2021

Assignment 8 & 9 - Titles & Sentences - Nancy Lohr
Cindy Sproles
2/13/2020

Assignment 7 - What in the World is a One Sheet - Andrea Merrell
Cindy Sproles
2/7/2020

February 1 - Assignments 5 & 6 - Linda Glaz
Cindy Sproles
2/1/2020

Sensory Perception Enhances Your Writing - Assignment 4
Cindy Sproles
1/26/2020

Don't Write Your Bio - Write WHY ME? - Assignment 3
Bob Hostetler
1/18/2020

How to Make the Most of Your Conference Experience - Assignment 2
Cindy Sproles
1/18/2020

Appropriate Emails - [email protected] - Assignment 1
Cindy Sproles
1/11/2020

How Not to Get an Agent - Assignment 7
Bob Hostetler
2/10/2019

January 27 Assignment 5 -Storytelling Your Life Lessons
Lucinda Secrest McDowell
1/27/2019

It's Not What You Know; It's Who You Know - Assignment 4
Bob Hostetler
1/20/2019

Stay on Track with a Writing Schedule - Assignment 3
Larry Leech
1/13/2019

Assignment 2 - Finding Speaker Topics
Beth Fortune
1/5/2019

IMAGERY–WHEN THIS IS LIKE THAT
By Ann Tatlock
12/30/2018

Asheville Christian Writers Conference Privacy Policy
Cindy Sproles
6/4/2018

2018 Writers Charge
Cindy
2/18/2018

Last Chance - Assignment 7
Cindy Sproles
2/11/2018

An Adjective Safari - Assignment 6
Denise Loock
2/4/2018

Get in the Mood to Write - Assignment 5
Larry J. Leech II
1/28/2018

Getting Rid of “I” Disease - Assignment 3
Andrea Merrell
1/14/2018

Curb Your Adverb Addiction - Assignment 2
Denise Loock
1/7/2018

WHO ARE YOU? - Writing Your Bio
Cindy Sproles
11/17/2017

WRITING IN A PICKLE
Cindy Sproles
11/13/2017

THE NaNoWriMo CHALLENGE
Cindy Sproles
11/10/2017

BRINGING YOUR CHARACTERS TO LIFE
By Andrea Merrell
2/12/2017

DON’T LET SPEAKER BEATS RUIN YOUR MANUSCRIPT
By Andrea Merrell
2/5/2017

HOW TO CRAFT GREAT DIALOGUE
By Andrea Merrell
1/30/2017

AVOID REPETITION AND WRITE TIGHT
By Andrea Merrell
1/20/2017

THE QUOTATION QUOTA – ASSIGNMENT 2
By Andrea Merrell
1/13/2017

ELIMINATE THE EXCLAMATION POINTS – ASSIGNMENT 1
By Andrea Merrell
1/7/2017

WRITING ADVICE FROM MARK TWAIN: WRITE WITHOUT PAY UNTIL SOMEBODY OFFERS TO PAY
By Sandra Merville Hart
12/22/2016

WHEN THE STORY STALLS IN THE MIDDLE
by Sandra Merville Hart
12/20/2016

WHO REALLY SELLS YOUR BOOKS ?
by Cindy Sproles @CindyDevoted
9/20/2016

MAKE THE MOST OF YOUR 15-MINUTE APPOINTMENTS
by Cindy Sproles
9/16/2016

ARRRGH! ANOTHER REJECTION – CINDY SPROLES
by Cindy Sproles
9/12/2016

FROZEN IN PLACE – ICEY SELF-TALK TO FREEZE YOUR WRITING
By Cindy Sproles
9/8/2016

THE BIO – THE FRAGRANCE OF WHO YOU ARE
by Cindy Sproles
9/3/2016

THE PAIN OF UNSOLICITED
by Cindy Sproles
8/29/2016

REDUNDANCY: AN EXCESSIVE, OPPRESSIVE, PERVASIVE DISEASE
By Denise Loock
8/26/2016

7 THINGS TO DO NOW TO BE READY WHEN WRITING INSPIRATION STRIKES – EDIE MELSON
by Edie Melson
8/23/2016

MAKE THE MOST OF YOUR 15-MINUTE CONFERENCE APPOINTMENTS
by Cindy Sproles
8/20/2016

WHY SHOULD I ATTEND THE ASHEVILLE CHRISTIAN WRITERS’ CONFERENCE?
by Cindy Sproles
8/17/2016

YOU NEED A PLATFORM – LIVING A STORY- ASSIGNMENT 3
By La-tan Murphy
1/20/2016

THE ONE SHEET
by Cindy Sproles
1/8/2016

OVER-EDIT?
By Steven James
11/4/2015